By-law 2-2015 govern organization and committees

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RURAL MUNICIPALITY OF ROSEDALE

BY-LAW 2-2015

Being a by-law to govern the organization of The Rural Municipality of Rosedale and the committees thereof.

WHEREAS Section 148 (1) of The Municipal Act provides that a council must establish by by-law an organizational structure for the municipality and review the by-law at least once during its term of office.

THEREFORE BE IT RESOLVED that the council of The Rural Municipality, in open meeting assembled enacts as follows:

TITLE

  1. This by-law may be referred to as “The Rural Municipality of Rosedale Organizational By-law.”

ROLE OF COUNCIL

  1. Council is responsible
  1. For developing and evaluating the policies and programs of the municipality;
  2. For ensuring that the powers, duties and functions of the municipality are appropriately carried out, and
  3. For carrying out the powers, duties and functions expressly given to the council under this or any other Act.

GENERAL DUTIES OF MEMBERS

  1. Each member of a council has the following duties:
  1. To consider the well-being and interests of the municipality as a whole and to bring to the council’s attention anything that would promote the well-being or interests of the municipality;
  2. To participate generally in developing and evaluating the policies and programs of the municipality;
  3. To participate in meetings of the council and of council committees and other bodies to which the member is appointed by the council;
  4. To keep in confidence a matter that is discussed at a meeting closed to the public under subsection 152(3) and that the committee decides to keep confidential until the matter is discussed at a meeting of the council or of a committee conducted in public;
  5. To perform any other duty or function imposed on the member by the council or this or any other Act.

COMMITTEES

  1. The general duties of committees shall be as follows:
  1. To report from time to time on all matters connected with the duties imposed on the committee and to recommend such action as may be deemed necessary.
  2. To prepare and introduce to council all such by-laws as may be necessary to give effect to the report and recommendations that are adopted by council.
  3. To consider and report respectively on any and all matters referred to them by council.
    1. The following committees are hereby established as the Standing Committees of council:
  1. Legislative and Finance Committee
  2. Personnel and Policy Committee
  3. Protective Services Committee
  4. Transportation Services Committee
  5. Environmental Health Services Committee
  6. Water Utility Committee
  7. Economic Development Services Committee
  8. Recreation and Culture Committee
    1. The special duties of the Standing Committees, in addition to the aforesaid general duties, shall be as follows:
  1. Legislative and Finance Committee
  1. To supervise all contracts, orders, reports, recommendations and proceedings involving the expenditure of municipal funds.
  2. To supervise all accounts, expenditures and outlay and all sums payable under contract before any monies are paid; and no account, claim or demand not expressly authorized to be paid by a statute, by-law or resolution of council, shall be paid by the CAO until the same has been authorized by the Legislative and Finance Committee and approved by council.
  3. To annually review and recommend to council the types, rates and conditions of payments to be made to or on behalf of members of the council and council committees, as compensation and for expenses incurred while attending to municipal business, and for any other purpose relating to municipal business that the council considers appropriate.
  1. Personnel and Policy Committee
  1. To consider salary and wage negotiations
  2. To consider requests for benefits
  3. To assist with interviewing of new employees
  4. To review and draft personnel policy
  5. To review and draft job descriptions
  6. To review and consider grievances of employees
  1. Protective Services Committee
  2. Transportation Services Committee
  1. To consider and report on all matters relating to municipal land, buildings and equipment, including their acquisition, maintenance and disposal
  2. To consider and report on all matters relating to municipal roads and their opening, closing, altering, diverting and maintenance
  3. To recommend to council at the beginning of each year such projects, works and matters under its control as it considers essential to be carried out during the year, together with their detailed cost.
  1. Environmental Health Services Committee
  2. Water Utility Committee
  3. Economic Development Services Committee
  4. Recreation and Culture Committee
  1. To review all applicants for recreation and culture grants from organizations
  2. To review the need for recreation within the municipality
  3. To consider and report on matters respecting libraries and other cultural services
    1. Each Standing Committee shall be composed of the whole council being a Committee of the Whole.
    2. Each Councilor shall be responsible respectively for his ward as it pertains to obtaining and evaluating information exclusive to their ward and in reference to the requirements of the committee of Transportation Services and that such information be presented to the Committee of the Whole for approval.
    3. The Reeve shall always be a member of the Committee of the Whole or a member only of those committees to which he has been appointed.
    4. At the first regular meeting of council in each year, the council must consider the appointments to Standing Committees and other bodies of council. All appointments to Standing Committees and other bodies of council, including the naming of a chairperson, must be approved by resolution of council.
    5. When there is no chairman appointed by resolution of council to a standing committee, then the Reeve shall assume the chair, and in his absence, the Deputy Reeve shall take the chair.
    6. Regular meetings of the Standing Committees may be held as determined by each Standing Committee.
    7. Special meetings of Standing Committees may be called by the chairperson or by two members of the committee in the same manner as provided in the Rural Municipality Procedures By-law.
    8. Any member of council not a member of the Standing Committee has the right to attend committee meetings but shall not be allowed to vote. With the permission of the majority of the members of the committee, a visiting member of council may be allowed to take part in any discussions.
    9. A special committee of council may be appointed by resolution of council at any time, specifying the business to be dealt with by the committee.
    10. An appointment to any committee of council may be repealed only by a resolution of the council.
    11. The Chief Administrative Officer or Assistant to the Chief Administrative Officer shall act as secretary for all committee meetings.

 HEAD OF COUNCIL

  1. The Head of Council for the Rural Municipality of Rosedale is to have the title of Reeve.
    1. At the first regular meeting of council in each year, council must by resolution appoint a councilor as Deputy Reeve who shall act in place of the Reeve when the Reeve is unable to carry out the powers, duties and functions to the Reeve.
    2. In addition to performing the duties of a member of Council, the Reeve has a duty:
  1. To preside when in attendance at a council meeting, except where the procedures by-law or this or any other Act otherwise provides;
  2. To provide leadership and direction to the council:
  3. To perform any other duty or function assigned to a Reeve by this or any Act.

YOUTH MEMBER

  1. The Council of the Rural Municipality of Rosedale, may, by resolution, appoint a person with the title youth member to sit with the council and to participate in council deliberations.
    1. A youth member must be less than 18 years of age or enrolled as a full time student at Beautiful Plains or Turtle River School Division and must be a resident of the Rural Municipality of Rosedale.
    2. A youth member is not permitted to move or second any resolution nor is the youth member counted for the purpose of deciding a vote of the council. A youth member is not allowed to participate in committee of the whole deliberations that are closed to the public.
    3. The term of office for a youth member is to be established with the appointment but shall not exceed 1 year.

BOARD OF REVISION

7.1       The Board of Revision for the Rural Municipality of Rosedale shall consist of the whole of the council.

7.2       The Reeve shall sit as the chairman of the Board of Revision

7.3       The CAO shall sit as the secretary for the Board of Revision.

 

SIGNING AUTHORITY

8.1       Agreements, cheques and other negotiable instruments must be signed or authorized by:

1) The Reeve or Deputy Reeve; and

2) The Chief Administrative Officer or Assistant Chief Administrative Officer

By law #4-97 is hereby repealed

DONE AND PASSED in Council assembled at the Council Chamber of the Rural Municipality of Rosedale in the Town of Neepawa, in the Province of Manitoba this 13th day of March, 2015.

_______________________________________

Reeve

____________________________________

C.A.O

Read a first time this 13th day of February, A.D., 2015

Read a second time this 13th day of March, A.D., 2015

Read a third time this 13th day of March, A.D., 2015

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